Planners are hired once, on portfolio and trust, for a day that cannot be re-run. Your card travels — venue coordinator to couple, florist to client, past bride to engaged friend — and it has to show real events and an enquiry route wherever it lands.
Nobody books a planner off a card alone. The card is what survives the moment someone says your name: a venue coordinator at a tasting who mentions a planner the couple should call, a photographer asked who ran the day, a bride from two seasons ago whose colleague has just got engaged. The person who opens your card is rarely the one you handed it to, so it has to make sense to a stranger: what kind of events you plan, where, and what to do next.
Hiring a planner is slow, and the day cannot be re-run. A couple who scanned you in February may not shortlist planners until autumn; a marketing manager compares three planners for a launch; a charity committee books next year's gala after one meeting. All of them want the same things first: proof of real events you have run, what you take on and where, and an easy way to ask whether their date is free. The portfolio link carries the weight; the check-my-date link turns a look into a conversation.
Bridal fairs, venue open days and industry mixers run on scans. A couple photographs your QR code from a stand banner, walks past three more planners, and decides months later. A printed card is frozen on print day, with last year's packages and photos. A CompanyCard QR code or link opens whatever your card says right now, so when you drop a package or refresh the gallery, everyone who scanned you at the spring fair lands on the current version.
A planner's details move more than most. You close your books for peak Saturdays by midsummer, bring on an associate planner for the smaller weddings, retire the day-of coordination package, and move from a personal mobile to a business line. Each change leaves an old printed card wrong in a venue coordinator's drawer. On a digital card you change the field once, and the QR code on your banner, the link in your email signature and the card the venue coordinator saved all show the new detail.
A planner's paperwork drifts too: many venues ask for a certificate of liability insurance before a planner runs a load-in, and corporate clients often want it in their vendor onboarding pack. If your card says you are insured, keep that true, and consider a custom link to the certificate for venue managers. If you list a certification or an association membership, check that body's rules on how it may appear on marketing material. Whether your city or state expects a business licence number on advertising varies; check your local rule.
The link itself never changes, which matters because a planner's card ends up in places you cannot reprint: the vendor list a venue emails to every booked couple, a photographer's preferred-suppliers page, the WhatsApp group for a wedding two years ago.
Your name and business, the event types you plan (weddings, corporate events, private parties, launches), a portfolio link showing events you actually ran, the region you cover and whether you travel, a direct phone or WhatsApp route, your Instagram and Pinterest, and a check-my-date or consultation link. If you mention insurance or a certification, keep it current and check that body's rules on how it may be worded in marketing.
Print the code on your stand banner, brochure and price sheet so couples scan instead of typing. The scan opens your live card in their browser with your portfolio and enquiry link; there is nothing to install. Because the code points at the current version of your card, you can change packages and photos after the fair, and everyone who scanned you sees this season's details when they decide months later.
Make your card easy for a venue to forward. Venue coordinators, florists, caterers and photographers recommend planners in text messages and emails, so give them a link that opens cleanly, says what you plan and where, and shows a real portfolio to someone who has never heard of you. A venue that saved your card years ago still forwards working details rather than an old number.
Yes: the QR code and link point at the card, not at a snapshot of it, so edits appear on every banner and brochure the code is already printed on. Close your books for peak Saturdays, add an associate planner or move your enquiry form, and the banner, the brochures and every card a venue saved show the new version. Edits are unlimited, and the link the venue saved never changes.
Yes: the free plan gives a one-person planning business one digital business card, a QR code and sharing link, your profile, links and socials, and unlimited edits, free forever with no credit card. Free cards carry a small CompanyCard credit; removing it is part of Pro.
Free forever, no credit card, and your link never changes.