Generate a clean, professional email signature in one click — with your photo, brand colours and a live link to your full card. Gmail, Outlook and Apple Mail ready.
Your signature is generated from your card — photo, name, title, company, links — no HTML wrestling.
Recipients click through to your full profile and save your contact in one tap. Every email becomes a networking touchpoint.
On team plans every employee gets a matching signature automatically — one brand, every inbox.
Most email signature generators produce a static block of HTML: fine on day one, wrong by the first job-title change, and inconsistent across a team by month three. Generating the signature from a live digital business card fixes the root cause — the signature and the card share one source of truth.
It also upgrades what a signature does. Instead of dead text at the bottom of your emails, recipients get a click-through to your full card: save contact, book a meeting, see your links. You send hundreds of emails a month — that's hundreds of small chances to be saved in someone's phone.
For companies, signatures are a brand surface: CompanyCard's team plan issues every employee a matching signature and card from one locked template, so the whole company signs off identically.
Gmail. Click the gear icon → See all settings → General → scroll to Signature → Create new. Paste the signature you copied from CompanyCard, set it as default for new emails and replies, and hit Save Changes at the bottom.
Outlook (web). Settings → Mail → Compose and reply → paste under Email signature, and choose when it's applied. Outlook (desktop): File → Options → Mail → Signatures → New, paste, set your defaults.
Apple Mail. Mail → Settings → Signatures, select your account, click +, paste. Untick "Always match my default message font" to keep the formatting.
The block is standard HTML, so it also pastes cleanly into most other clients — Thunderbird, Yahoo Mail, Zoho and mobile apps that support rich signatures.
Keep it to four lines. Name, role and company, one phone number, one link. Recipients scan signatures in under a second; a wall of icons, quotes and legal boilerplate reads as noise, not polish.
Make the link do the heavy lifting. Instead of listing every social profile, link once to your live card — it carries your socials, booking calendar and portfolio, and it stays current when they change. That's the difference between a sign-off and a business card in every email.
Need a design-led signature rather than a card-driven one? CompanyCard generates your signature from your live card, which is the right answer when the card is the hub. If what you want instead is a dedicated signature designer — template choice, automatic brand import from your website and one-click install into Gmail — our sister product ProSignature is built for exactly that, and its free plan carries no watermark.
Host the image, don't attach it. Attached images trigger "this message has an attachment" clutter and break on forward. CompanyCard hosts your headshot and renders it at the right size automatically.
Stay consistent. If your LinkedIn says Head of Sales and your signature says Account Executive, you look out of date somewhere. One source of truth — your card — keeps every surface matching, including your video-call background.
Yes — generating and using your personal signature is included free with your card. Team-wide managed signatures are part of the team plan.
Yes. The generated signature is standard HTML that pastes cleanly into Gmail, Outlook (desktop and web) and Apple Mail settings.
Name, role, company, one phone number, and a link to more — ideally your live business card rather than a pile of icons. Less is more; the card carries the rest.
The linked card updates instantly everywhere. The pasted block itself updates the next time you copy it — one click in the app.
Open Settings (gear icon) → See all settings → General → scroll to Signature → Create new, paste the signature copied from CompanyCard, set it as default for new emails and replies, and click Save Changes.
On the web: Settings → Mail → Compose and reply → paste under Email signature. Desktop app: File → Options → Mail → Signatures → New, then paste and set defaults.
Mail → Settings → Signatures, select your account, click +, then paste. Untick "Always match my default message font" to keep the formatting.
A small headshot or logo builds recognition and trust — keep it lightweight and hosted (not attached) so it displays reliably. CompanyCard handles hosting and sizing automatically.
Generate your signature free — it takes one click once your card exists.